Information for registering with Ofsted
Why should nannies register on the Ofsted Childcare Register?
It increases your professional status thus making you more employable, it reasures the family that your paperwork is all up to date and it also allows parents to redeem employer-supported vouchers against childcare costs.
Any nanny can register who has a recognised childcare qualification (see the FAQs section) and is caring for one or more children aged from 0 to 17 years in the home of one of the children, for at least two continuous hours in a day or for a period of less than two hours such as wrap around care or befor and after school.
This also includes having done the Caring for Children in their Own Home (CCOH) course and a you must have a current First Aid certificate.
DO NOT lose your certificate, Ofsted do not issue annual ones so a reciept is often your only proof of updating it, it is also a condition of registration that the you show the families your certificate on request. If it gets lost or damaged a replacement must be applied for at a cost of £5.
You – the Nanny – must apply as a “Home Childcarer” (it is important that they apply as this and NOT as a Childcare Provider on Domestic Premises which is different). The process can take up to 3 months for approval, so it is advisable nannies apply straight as soon as you need to, to avoid lengthy delays it may be possible for the family to claim backdated childcare vouchers during the registration period – however the parent would need to contact the voucher scheme company or their own HR department to find out.
What are the costs involved?
Everyone without exception must pay a non-refundable application fee of £103 and does not include the cost of the Disclosure and Barring Service (DBS) this is also the annual renewal fee.
If you don’t already have an Enhanced DBS check from Ofsted in the last 3 years then you will have to apply for another one through Ofsted. The cost is between £52-£60 depending on what method you want to choose to apply. Nutkin can help you with this, (see the DBS page) However you do not require an additional DBS check if you have one completed in the last 3 years by Ofsted.
You will need public liability insurance, this costs between £70 and £90 depending on the level of cover requested, we recomend shopping around.
- £3,000,000 limit of indemnity for an annual fee of £70
- £5,000,000 limit of indemnity for an annual fee of £90.
It is essential to have Paediatric first aid and Nutkin runs regular courses, see the information here the cost for the nutkin courses is £90.
If you are relatively new to childcare and have had no formal training then you will need The Common Core Skills and Knowledge in Childcare: We offer one-day courses, read more on our Nanny training page
Caring for Children in their Own Home (CCOH) course (or equivalent course recognised by Ofsted) – cost is usually £120.
Who is responsible for paying for the registration fees?
We would recommend that as the employer gets the tax benefit, that the employer pays all of those costs but the cost initially lies with you.
Both you and your family must discuss and agree on the paying of the costs, and we would include a clause in the employment contract that covers this agreement.
How do you Register?
Through the Government Gateway which can be accessed via the Government Gateway website.
An application can be posted to you. Contact Ofsted via email email@example.com or call them on 0300 123 1231.
What happens after a nanny has registered?
Once the nanny has been granted registration a certificate is issued. This is proof that the nanny is registered on the voluntary part of the Childcare Register and must show the certificate to parents on request. As mentioned if the nanny loses the certificate they must apply for a replacement.
Sometimes Ofsted restrict the registration in some way, for example because parts of the home are not suitable for looking after children. These restrictions are known as ‘conditions of registration’ and are shown on your registration certificate. Ofsted can add new conditions, change existing ones or remove conditions at any time during the nanny’s registration. If the nanny does not agree with any conditions he/she has the same rights of objection and appeal.
Once the nanny is registered he/she must continue to meet the requirements relating to people, premises and provision. Ofsted will send a list of these requirements with the registration certificate.
How does Ofsted decide your suitability?
Ofsted will check the your suitability based on the information on the application form and DBS disclosure (formerly CRB check).
If you have lived abroad in the past three years then you must inform Ofsted of all the countries you have lived in, this is on the application form.
The DBS has reciprocal arrangements with some countries that allow them to check on criminal history. Somethines when this information is not available then additional information will need to be provided and Ofsted will contact you directly such as;
- A certificate of good conduct from the embassy of the country, in which the nanny lived, with a certified translation into English if required.
- References from past employers – written in English preferably.
- A reference from someone of public standing in the country where you lived, such as a doctor or lawyer or public servant
- Work permit and evidence to support this
Failure to supply sufficient or correct evidence may cause Ofsted to refuse your registration or best case scenario it is likely to delay the process.
Can a nanny be refused registration?
Yes, you can be refused if you have been disqualified in the past, if you are deemed unsuitable, if you have failed to pay the fee or if you live with someone who has been disqualified.
If Ofsted refuse your application they will first write to you to inform you of their intention. You do have a right to apeal against the refusal and information on how to is all documented in the letter sent. If you have been refused registration the the family will not be able to redeem any employer-assisted voucher scheme or working tax credits.
This is why it is essential that you complete the form accurately so that a decision by Ofsted can be made in the quickest time possible.
Can the nanny withdraw from the registration process?
You can withdraw the application at any time during the registration process up to the granting or refusing of registration but you will not be refunded the application fee. Ofsted will continue with the application uless you inform them in writing. If you do not then Ofsted have the right to refuse the registration application which could disqualify you from registering in the future and so hindering your childcare career.
Will the nanny get inspected?
Ofsted may inspect you at any time and will always inspect if a complaint has been reported about the childcare provision that goes against any of the conditions stated on the registration. Ofsted will always seek permission from parents to enter the premises.
After the inspection the nanny will either receive a letter confirming that he/she is meeting the requirements for registration or a letter detailing what must be done in order to remain registered.
To prepare yourself see the information on the Ofsted inspection page
If the nanny no longer needs to be included on the register…
If you no longer want or need to be a registered childcare provider, you will need to resign from the registration. You must put their resignation in writing and Ofsted will confirm receipt of the resignation letter, this does not affect any future application to provide childcare. There is no refund payable if you decide to resign from the register before the year is completed.
However you may not resign if you have been served with a ‘notice of decision’ to cancel your resignation or if your are awaiting the outcome of an appeal.